Minutes of FLCD Meeting - July 25th, 2009 Meeting called to order by Attorney Hollenbeck to discuss resignation of Tom Churchman & current vacancies. Board members present : Larry Wood, Brian Wood, Jon Dittmar, Kelly Taulbee. Attorney Hollenbeck reiterated that Board Chairman Tom Churchman has resigned officially and Jon Dittmar will serve as Vice Chairman on interim basis until replacement is found. Nomination was made by Jon Dittmar for Larry Wood as Chairman. Vote unanimous & carried, Larry Wood new Chairman and Jon Dittmar remains Vice Chairman. Two vacancies on board at present. Two candidates were presented by Jon Dittmar: Jeff King and Jeff Holston. Jeff King indicated his desire to be appointed even though he could not be present today. Jon motioned to appoint both, 2nd by Brian Wood - unanimous vote for each. Attorney Hollenbeck will confirm freehold states for both. Both will stand for election in 2010 election. Chairman Larry Wood called to order at 9:10 AM with call for approval of prior minutes. Jon Dittmar stated that Robert & Marilyn Plank assert that they are not to be in the FLCD & request removal from district: correction to minutes to remove "district" and replace with "watershed." Motion by Jon Dittmar to approve as amended, 2nd by Brian Wood. - Approved Attorney Hollenbeck swore-in Mr. Jeff Holston, who entered the meeting at this point, as new Board Member will be up for election in Feb 2010 for a 3 year term. Claims: Larry Wood presented claim for $57.00 for PO box which he paid. Jon Dittmar made motion to reimburse, Larry Wysocki 2nd - Approved Parkman - Hinton Accountants: $1,400 Motion by Kelly Taulbee and John Dittmar 2nd - Approved Aquatic Enhancement: $10,798.79, $5,250.00, and $28,416.00 for weed kills. Larry Wood questioned method of application of liquid versus granular 2-4-D, question was addressed by Scotty Banfield, the contractor who was present. John Dittmar moved to play - total $44,464.79, 2nd by Kelly Taulbee - Approved Because of budget would be exceeded if we cover payment for additional algae kills this season, Kelly Taulbee moved to move $4,000 from account 4340 Trap to 4330 account Weed Control. John Dittmar 2nd - Approved. Jon Dittmar presented refund check from JF New which was returned by Post Office because of box payment was past due. Refund of $904.00 due to duplicate payment. Larry Wood brought up C&A Bonding bill which was delayed by PO box mix up. Larry Wood asked for authorization to pay $114.82 upon receipt of bill. Jon Dittmar motioned to authorize Larry to pay, Kelly Taulbee 2nd - carried. Jon Dittmar requested that Larry Wood continue to check PO box. Committee Reports: Jon Dittmar - Planning Committee Scott Banfield presented the concern that the initial spring weed kill saw regrowth of Eurasian watermilfoil which was significant and widespread. Scotty treated the re-growth recently with a "burndown" chemical which removed the visible growth but did not kill the roots. This was to keep within our budget, as 2-4-D treatment would have exceeded budget. His bill for the regrowth treatment was for chemicals only and he did not charge for application labor. Plants may regrow again. He will be discussing this problem with Dow Chemical who he hopes will suggest a solution to address the non-effectiveness of the spring treatment. Scott did limited treatments on native weeds as well. Jon Dittmar noted that we should get our week control contracts in December to allow contracts to be signed in February for early treatment of curly leaf pondweed. Larry Wysocki - Administration Two bids were received for website - Tom McCoy and Brian Wood. Discussion about website usage, number of hits, etc, ensued. Jon motioned to accept Brian Wood proposal, Kelly Taulbee 2nd. Vote passed unanimously with Brian Wood abstaining. Larry Wood noted that he deposited a check for $8,913.86 from County tax draw. Old Business: Planck property - Marilyn Plank of Taylor Road questioned who is to do survey of her property. She is neighbor of Nancy Morgan and believes she should not be part of the District because her neighbor was removed from District last year. Jon Dittmar showed on JF New maps the District boundaries and the watershed boundary as recently re-defined by updated GIS and other technology. The Plank property is within the District boundary but outside the updated watershed boundary. Attorney Hollenbeck discussed the difficulty in drawing a legal description to define a water shed district boundary that observes property boundaries for tax purposes. Larry Wysocki stated that prior discussion was to address this issue on a one by one basis as issues arose. Jon Dittmar motioned to have Attorney Hollenbeck draw documents to remove Plank property from district upon being outside the Fish Lake watershed. 2nd by Brian Wood - motion carried. Brian Wood requests payment of $710.00 for website transfer. Motion by Kelly Taulbee to approve payment, 2nd by Jon Dittmar. Larry Wood asked the payment of the board members that was brought up at last meeting by Chairman Churchman. All members are currently volunteers without pay. Larry Wysocki and Jon Dittmar voiced satisfaction at remaining volunteers. No motion made. New Business: Attorney Hollenbeck LaPorte County property tax collection and distribution has problems. We need to being the 2010 process. The April FLCD check was for 2007, payable 2008. 2008 has not been defined, let alone 2009. Our savings is currently all that is keeping the District running. Attorney Hollenbeck will need to publish documents for the upcoming budget, Larry Wood and Attorney Hollenbeck must attend the upcoming budget meeting. Attorney Hollenbeck then reviewed the current budget line items individually and adjusted them to craft the 2010 budget. Weed control was increased to $47,000.00. Motion to approve moved to adopt budget for 2010 by Jon Dittmar, 2nd by Kelly Taulbee. Open Discussion: Jon Dittmar thanksed Doris Cunningham for taking minutes in absence of Maureen Lee. Next meeting: August 15, 2009. Motion to Adjourn by Jon Dittmar, 2nd by Kelly Taulbee.